Many enterprises nowadays are said to take advantage of using flexible workspaces to house their daily operations. Flexible workspaces are also called shared offices, which means that the space is designed to be utilized by members of different organizations and for various functions.
To use a flexible workspace, the company can rent private office space to house the employees for a short- or long-term period. Then, the employees can use the unit's amenities, such as breakrooms, lounge areas, and restrooms, as they would in traditional office setups.
Flexispaces offers companies time- and cost-effective solutions for their unique business needs and many employees enjoy working in this modern environment. By using a shared workspace, business organizations don't have to make a long-term investment in managing an office building and its amenities. Aside from this, they can also enjoy more freedom and flexibility when selecting their work environment.
If you're thinking about using a flexible workspace for you and your team, here are some key features you need to look for:
1. Location
Finding a shared workspace at a prime location should be a top priority.
To be considered a prime business location, the area should be easily accessible by various means of transportation. Aside from this, there should also be establishments where you and your colleagues can purchase office materials, food, and other necessities. If your business requires you to make client visits, on the other hand, then you can also consider the location of your clients when selecting a flexispace.
To find a shared office space based on your location, you can search online listings and websites offering this service. For instance, you can visit workspace365.com.au and others to find office locations in various cities in Australia. Apart from the site, you can find other specifications such as a room or office capacity and price quotations on this website.
2. Space Availability
Commercial buildings that offer shared workspaces for lease allocate private offices and function rooms for exclusive use within a specific time frame. Then, common areas such as coffee nooks, team member lounge, and restrooms are open to everyone for free usage.
To ensure that the workspace would suit your business needs, you'll need to ensure that the office has enough room to accommodate all your teammates and any equipment you'll use. Doing so will ensure that everyone will feel comfortable and motivated to work in your new office setup.
Aside from the capacity, you'll also need to consider ease of movement when selecting a workspace.
For instance, if your team prefers to work in an office with an open floor design, it's best to search for one and avoid those with built-in cubicles and partitions. Moreover, many workers feel energized when there's enough floor space in their work area to walk around, interact with others, or get up from their desks to stretch their legs. All these attractive office features depend on space availability, which is why it's essential to consider them.
3. Privacy
Utilizing a flexispace requires your team to share a workspace with members of other organizations.
While your office lease allows access to a private, enclosed work area, you and your colleagues are likely to encounter and interact with people outside your company who are also using the shared workspace. For this reason, ensuring that you and your colleagues will be allowed enough privacy to conduct your business activities safely and securely is essential.
Moreover, working in private offers more comfort and convenience for everyone in your team. Hence, selecting a workspace that provides this significant feature is vital.
4. Environment
Your new workspace should be located in an environment conducive to productivity. For instance, the area should be clean and well-lit, and the ambience should also be energizing and motivating. Depending on your preferences and requirements, you may opt for traditional or modern office designs that would be most conducive to your operations.
Besides these features, the office should also be far from sources of loud, distracting noises that could affect your communication with your team and other stakeholders. A quiet and relaxing atmosphere is also ideal for helping your team feel more comfortable in their work environment. Thus, selecting a building far from road traffic, busy shopping centers, and other sources of unnecessary noise is vital.
5. Amenities
Having access to quality office amenities is also key to better productivity and work morale of your team.
Office amenities allow workers to feel comfortable staying in the workplace for extended periods while remaining focused and motivated in performing their duties. Because of their importance, you'll need to ensure that the flexispace you select will suit your organization's business needs and your team's preferences.
Here are some examples of office amenities that many employees enjoy having in their work environment:
- Ergonomic seating furniture and work desks;
- Comfortable lounge and break room furniture;
- Clean, well-lit, and adequately ventilated workspaces;
- Safe, secure, and well-maintained restrooms;
- Collaboration areas such as huddle rooms and conference hubs;
- Facilities for entertainment such as multimedia or game rooms; and
- Cafeteria, pantry, or coffee nooks.
Most office buildings that offer flexispaces allow clients free access to these amenities. As they're indispensable in creating a conducive work atmosphere for your team, you must look for a place with these features.
6. Cost-Effectiveness And Flexibility
Organizations looking to cut daily operational costs can significantly benefit from using flexible workspaces. Compared to long-term office rentals, shared office spaces offer more flexibility regarding the lease length.
For instance, a company may require a week's office space and a conference room to complete a project. In this case, they have an option to rent a flexispace for their specific need. Aside from the convenience of short-term arrangements, the company won't have to pay the same amount as other expenses related to office maintenance.
To make the most out of your workspace rental, it's essential to look for providers that offer rental packages that best suit your business needs. This way, you'll only have to pay for what your team would need and trim down unnecessary expenditures, which would help you save money in the long run.
Conclusion
Using a flexible workspace, a trend that’s expected to carry on in the years to come can benefit many companies seeking to cut office maintenance costs and boost productivity. Additionally, renting a shared office is a sustainable business solution that can propel the company towards growth. Hence, a flexible workspace may be your best option if you're looking for ways to save on operational expenses and provide a conducive work environment for your team.
